“In 2022 St Bede’s College engaged Plan Heaven to develop the school’s Long Term Maintenance Plan (LTMP). Plan Heaven was recommended to me by professionals in the property management industry and our due diligence convinced me that John Bradley and the Plan Heaven team provide an excellent product at a reasonable price.
After being engaged, Plan Heaven undertook a property survey of the school campus, prepared our LTMP, and loaded all the data into their online app. This LMTP was then reviewed by school staff and adopted by our Board. The whole process was unexpectedly easy.
The online app now allows us to maintain and update the LTMP ourselves. It gives us a tool to consider the effect of timing of major maintenance projects on our finances and helps enormously with our long term operational and financial planning.
We have found the Plan Heaven team professional, knowledgeable, and easy to deal with. I’m very pleased that we engaged them, and very happy to recommend them to others. ”Steve Kelsen, General Manager, St Bedes, Christchurch
Keep a record of work that has been completed
1. Add, edit and delete Works History records
The Works History feature allows a school to keep a record of work completed, along with other relevant information such as the scope, cost, name of the contractor, when it should be carried out again, etc.
2. Why record Works History?
One advantage of maintaining your Works History is knowing what you did last time when the job is due again. Or perhaps similar work is required on another block. The Works History will allow you to quickly refer back and find out what you did last time without having to look through emails, invoices or quotes - somewhere in the school's filing system.
3. What fields need to be completed
We've kept the Works History field simple and allowed for a lot of free text so that you can record whatever information you think is relevant.
4. How does it work?
You need to be logged in. First, you have to create an account, but that's really simple. Then, assuming Works History is turned on for your school (that's also easy), you click on the Works History panel, then on the "Add a Record" button and fill in the fields. We will soon have a video posted, but if you would like to be guided, call our helpline at any time.
5. Can I upload a quote or similar document?
You can upload documents to the document storage section of the Dashboard. Click on panel F2, "File Attachments." There's another panel where you can upload photos. Currently, you can't link a photo or file to a Works History Record, but that's on our list of upgrades.
Ends. Updated JB 27 November 2024
If you have any questions and would like to know please contact support@planheaven.co.nz or 0800 109 327
The Plan Heaven team.