You have three options to update your LTMP in Plan Heaven.
You can ask us to do this (at least) every three years with a site visit.
You can opt for Rolling Subscriptions, and we will update it every year from our desk.
You can update it yourself.
1. Updating every three years
S30 (2) of the Unit Titles Regulations 2011 (Regulations) states, "A body corporate must carry out a review of its plan at least once every 3 years".
Assuming we have set up your plan initially, we can carry out this three-yearly update for you. This involves us conducting a further site inspection, making the necessary changes, and printing a new draft for the BC to review and approve. As part of this process - just as with all new plans - we will consult the BC or their agents to gain as much information as possible, so that the new updated LTMP reflects what work has been recently carried out and the BCs new intentions.
Contact us for a quote if you would like to consider appointing us to carry out an update, but with our current fee structure, comprehensive plan updates are set at 50% of the fee for a new comprehensive plan setup, and compact plans are 75% of the fee for a new compact plan. Find out more here about our new plan options.
The point to note is that once your plan has been set up once by Plan Heaven, the updates are cheaper.
2. Rolling Subscriptions
With Rolling Subscriptions, we carry out a desktop update for you every year. Note that this service is not offered to all BCs because we need someone at the BC, such as a building or facilities manager, who has detailed knowledge of the development and its maintenance to provide us with the information we need. For this reason, this option is more attractive to large developments with a comprehensive plan and a lot of work being carried out every year.
Our fee for a Rolling Subscription is currently set at 10% of the setup for a comprehensive plan. The fee for a standard subscription is currently charged at 5%. So if you qualify, the Rolling Subscription is a cost-effective way to maintain your TMP so that it is always up to date
3. Updating your plan yourself
As long as the BC is paying the annual subscription, any member of the BC can be granted access to update their LTMP themselves.
This is how it works.
One or more owners can join Plan Heaven as users and be granted administrator access to the BC's account in Plan Heaven.
Then, as and when required, they can log in, make the necessary changes, and print a new draft of the updated plan.
Then once the BC agrees with the new plan, they should log back in and finalise it and print a final copy. Finalising it in the app will lock it so nobody can accidentally change the approved plan. That's until it's time to go and repeat the process of course.
Updating your plan yourself is an intuitive process that will be within the capabilities of anyone who can manage their own Xero, Facebook or Trade Me account. Because the app was originally designed with this in mind. But there are also many help pages on the website, and we are only a phone call away.
This option is particularly useful for smaller BCs with little maintenance being carried out year to year. The only cost is the fee for the annual standard subscription, which is currently set at 5% of the cost of a comprehensive setup.
Updated 22 May 2022 JB
If you have any feedback or questions please use the feedback form.
The Plan Heaven team.
Disclaimer. Plan Heaven is not qualified in law and any comments made on this website are only the opinion of Plan Heaven and should not be regarded as legal advice. Our comments are merely providing some thoughts on how the legislation might be interpreted and how we go about attempting to meet its requirements. You should not rely on this information in isolation and do you own homework and at all times if you wish to be sure of your position relating to legal matters you should seek advice from a suitably qualified lawyer.